Refund of Fees

Date of Refunds

Refunds of registration fees and nonresident tuition are issued near the end of the first six weeks of instruction.

Exceptional Circumstances

Under certain conditions, the Student Refund Appeals Board has the authority to grant full refunds of registration fees and nonresident tuition upon official withdrawal from the university. Documentation must be submitted to the Office of Admissions and Records, Fitzgerald Student Services Building, Room 217. Such conditions include:

1. Induction of the student into the United States armed forces.
2. An incapacitating illness or injury that prevents the student from returning to school for the remainder of the semester.
3. Death of the student
4. Death of the student’s spouse, child, parent or legal guardian.
5. Other exceptional circumstances beyond the student’s control.

Insurance

The optional hospital and accident insurance premium is nonrefundable, but remains in force for the duration of the policy.

Nonresident Tuition

1. One hundred percent (100%) of non-resident tuition shall be refunded for net credit reduction to six credits or less or withdrawal from the University on or before the last day of late registration.
2. No refund of nonresident tuition is granted when students drop courses after the last day of late registration.
3. A fifty percent (50%) refund of nonresident tuition is granted for official withdrawal from the university, if completed after the last day of late registration and before the end of the sixth calendar week of instruction. A refund may be granted by the Refund Appeals Board only in exceptional circumstances. Tuition must be paid in full to be eligible for a refund.

Registration Fees

1. One hundred percent (100%) of resident fees shall be refunded for net credit load reductions made on or before the last day of registration. Only in exceptional circumstances may a refund of registration fees be granted by the Refund Appeals Board for courses dropped after the last day of late registration.
2. One hundred percent (100%) of resident fees shall be refunded for withdrawal from the University completed by the last day of registration. For withdrawals after the last day of late registration and prior to the end of the sixth calendar week of instruction, a fifty percent (50%) refund of fees shall be granted. Only in exceptional circumstances may a refund be granted thereafter by the Refund Appeals Board. Fees must be paid in full to be eligible for a refund.

Food Service and Housing

CANCELLATIONS AND REFUNDS

Once the student has signed the housing/food license agreements, the student is obligated to pay these fees for the academic year.

FOOD SERVICES

If a student is released from the room and board license agreement prior to the first meal served fall semester (spring semester for spring only), all fees are refunded. If a student cancels the license agreement for reasons authorized by the university, on or after the first day of meal service, refunds will be made only to those students who receive approval in accordance with food service policy. Refunds for board fees may be contingent upon meal usage and contractual terms/conditions with the food service vendor, and are issued according to the same schedule as housing fees.

HOUSING

If a student cancels the license agreement before Aug. 1 (Dec. 1 for spring only), all fees except the deposit will be refunded. Cancellations between July 31 (Dec. 1 for spring only) and the opening date of the residence halls will forfeit the $100 deposit in addition to 25 percent of the room charge for the semester. If the license agreement is cancelled on or before the opening date of the residence halls or apartments for reasons authorized by the university, refunds will be made only to those students who receive approval in accordance with Residential Life and Housing policy. Refunds for room and board are issued according to the following schedule:

• Cancellation through the second week of classes–75 percent refund;
• Cancellation from the third through sixth week of classes–50 percent refund;
• Cancellation from the seventh through eighth week of  classes–25 percent refund;
• Cancellation after the eighth week of classes–no refund  issued.

Special Fees

Refund of course-related special fees are prorated on the basis of actual usage. Authorization for a refund of special fees must be originated by the department chair.