Academic Standards Policy

Introduction

Specific to the academic pursuits of students, the University of Nevada, Reno, believes the maintenance of academic standards is a joint responsibility of the students and faculty of the University. Freedom to teach and to learn is dependent upon individual and collective conduct to permit the pursuit and exchange of knowledge and opinion. Faculty have the responsibility to create an atmosphere in which students may display their knowledge. This atmosphere includes an orderly testing room and sufficient safeguards to inhibit dishonesty. Students have the responsibility to rely on their knowledge and resources in the evaluation process. The trust developed in the maintenance of academic standards is necessary to the fair evaluation of all students.

Academic Standards:

Class Conduct: A student may receive academic and disciplinary sanctions for disruptive behavior in the classroom.

• Disruptive Behavior: For purposes of this policy, “disruptive behavior” is defined as behavior, including but not limited to the disruption, obstruction or unauthorized interruption of teaching or the learning environment (e.g. repeated outbursts from a student which disrupt the flow of instruction or prevent concentration on the subject taught, failure to cooperate in maintaining classroom decorum, failure to follow course, laboratory or safety rules), unauthorized text messaging, and the continued unauthorized use of any electronic or other noise or light emitting device which disturbs others.
• Sanctions for Disruptive Behavior: A student may be dropped from class at any time for misconduct, disruptive behavior in the classroom, non-attendance, upon recommendation of the instructor and with approval of the college dean. A student may also receive disciplinary sanctions for misconduct or disruptive behavior in the classroom. The student shall not receive a refund for course fees or tuition.

Academic Dishonesty: A student may receive academic and disciplinary sanctions for cheating, plagiarism or other attempts to obtain or earn grades under false pretenses.

Subsection A: Definitions:

1. Plagiarism: defined as:

1. the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit;
2. the submission of ideas, processes, results or words not developed by the student specifically for the coursework at hand without the appropriate credit being given; or
3. assisting in the act of plagiarism by allowing one’s work to be used as described above.

2. Cheating: For purposes of this policy, cheating is defined as:

1. obtaining or providing unauthorized information while executing, completing or in relation to coursework, through verbal, visual or unauthorized use of books, notes, text and other materials;
2. unauthorized collaboration on coursework
3. turning in the same work in more than one class (or when repeating a class), unless permission is received in advance from the instructor;
4. taking an examination for another student, or arranging for another person to take an exam in one’s place;
5. altering or changing test answers after submittal for grading;
6. altering or changing grades after grades have been awarded;
7. altering or changing other academic records once these are official; and/or
8. facilitating or permitting any of the above-listed items.

For purposes of this definition of cheating, the term “unauthorized” is defined as not obtaining direct or explicit approval of the course instructor. For purposes of this definition of cheating, the term “coursework” is defined as an examination, laboratory experience or report, papers, homework or quizzes or any other class assignment or class activity.

3. Working Days: For the purpose of this policy, “working days” are defined as calendar days, excluding university holidays and weekends.

4. Department Chair: For purposes of this policy, “department chair” is defined as the chair or director of the department or program that is offering the course.

Subsection B: Sanctions for Violation of Academic Standards

1. An undergraduate or graduate student charged with violating this policy may not withdraw from the course in question or change the course in question from credit to audit to avoid the charge or sanction. An undergraduate or graduate student removed or ejected from a testing situation by the instructor or testing proctor for violating this policy may not withdraw from the course in question. A student who seeks to do so in either of these situations will be reinstated in the class. For extenuating circumstances unrelated to the academic dishonesty charge or sanction, a student may request withdrawal from the course. The request must be made in writing to the Vice Provost of Undergraduate Education or Vice Provost of Graduate Education, as applicable.
2. An undergraduate or graduate student found responsible for a Level C violation may not utilize the “grade replacement or grade appeals policies” for that course.
3. Sanctions for violations of university academic standards for class misconduct may include academic and/or disciplinary sanctions. Academic sanctions for class misconduct may include temporary removal from the class by the faculty member or being dropped from the class. Dropping a student from a class shall be approved by the dean. The student shall not receive a refund for course fees or tuition.
4. Sanctions for violations of university academic standards for academic dishonesty may include academic and/or disciplinary sanctions. Academic sanctions for both undergraduate and graduate students may include: filing a final grade of “F”, reducing the student’s final course grade one or two full grade points; giving a reduced grade or zero on the coursework; or requiring the student to retake or resubmit the coursework. The academic sanction is to be determined by the extent of the dishonesty, following the chart in Subsection C.
5. An undergraduate or graduate student may also be subject to discipline for academic dishonesty pursuant to the provisions of the University’s Student Code of Conduct. Disciplinary sanctions for both undergraduate and graduate students may include the following: warning, reprimand, restitution, probation, suspension, expulsion, or revocation of degree. Students who violate this policy by helping others to cheat in a course in which they are themselves not currently enrolled are subject to disciplinary sanctions.

Subsection C: Levels of Academic Dishonesty

Academic Dishonesty Level A:

1. Violations: Instances where the student’s actions constituted academic dishonesty to a modest degree.
2. Examples: Examples of Level A violations include, but are not limited to:
   1. Improper documentation of quoted text.
   2. Unauthorized collaboration on coursework.
3. Sanctions: Either of the following sanctions shall be applied for a Level A Charge:
   1. Retake the exam or resubmit the coursework.
   2. Reduce grade or zero on the coursework.

Academic Dishonesty Level B:

1. Violations: Instances where the student’s actions constituted substantial academic dishonesty.
2. Examples: Examples of Level B violations include, but are not limited to:
   1. Multiple instances of failure to document quoted text.
   2. Inappropriate paraphrasing of others’ written work.
   3. Falsely signing another student in as present in class.
   4. Submitting the same coursework for two different courses without instructor permission.
   5. Copying another student’s answers or coursework.
3. Sanctions: The sanction for a Level B charge is a Level A sanction and the following:
   1. Reducing the student’s final course grade by one or more letter grades.

Academic Dishonesty Level C:

1. Violations: Instances where the student’s actions constitute severe and egregious acts of academic dishonesty.
2. Examples: Examples of Level C violations include, but are not limited to:
   1. Presenting work written predominantly by another as one’s own.
   2. Obtaining or distributing an exam without the instructor’s permission.
   3. Submitting coursework completed by another person, or completing coursework for another person.
   4. Copying answers, using cheat sheets, notes, books, or any type of unauthorized information during exams when expressly prohibited by instructor.
   5. Falsification or fabrication of data.
3. Sanctions: The following sanction shall be applied for a Level C Charge:
   1. Reducing the student’s final course grade to an F in the course. This permanent F grade is not eligible for the grade replacement or grade appeal policies.

Subsection D: Academic Dishonesty Procedures for Undergraduate Students

1. Charging Letter

1. If an undergraduate student is suspected of academic dishonesty, the instructor of record for that course (hereafter referred to as Faculty Member) shall notify the student of the academic dishonesty charge, by written letter, no later than ten (10) Working Days after knowledge of the alleged action. This notification letter is hereafter referred to as “Charging Letter”. The Faculty Member should use the Template Charging Letter provided here. The Charging Letter shall inform the student of all of the following:
   1. The specific charge(s), the document(s) in support of the charge(s), and the proposed sanction(s);
   2. The Academic Standards Policy to be followed and where it is located;
   3. That the student has the right to appeal the charge of academic dishonesty and if the student decides to appeal the charge, he or she shall notify the Department Chair in writing within ten (10) Working Days from the date of the Charging Letter;
   4. That if the student decides not to appeal the charge, but believes the academic sanction is not in alignment with the sanctions for academic dishonesty described in this policy, he or she shall notify the Department Chair in writing within ten (10) Working Days from the date of the Charging Letter; and
   5. That if the student appeals the academic dishonesty charge or sanction, the student should continue attending and participating in the class pending the outcome of the appeal and that student cannot withdraw from the course in question to avoid the charge or sanction.
2. The Charging Letter shall be hand delivered, emailed to the student’s address of record in MyNevada, or mailed to the student within WebCampus. If the Charging Letter is delivered in the prescribed manner, then the Charging Letter is deemed received. A copy of the Charging Letter also shall be sent to the Office of Student Conduct (“OSC”). The student has ten (10) Working Days from the date of the Charging Letter to appeal to the Department Chair.

2. Student’s Response to Charging Letter

1. Students who wish to dispute the charge shall schedule a meeting, to occur as soon as practical, with the charging Faculty Member to discuss the charge. The student shall contact the Faculty Member to schedule the meeting within five (5) Working Days from the date of the Charging Letter. The student or the Faculty Member may also request to have the Department Chair or his or her designee present at the meeting. After the meeting, the Faculty Member may maintain the charge(s) and sanctions as submitted in the Charging Letter, or may withdraw the charge and/or change the academic sanction. The Faculty Member shall notify the OSC if the charge has been withdrawn or the academic sanction has been changed.
2. If the charge and/or sanction is not withdrawn and the student decides to pursue an appeal of the charge presented in the Charging Letter the student shall appeal in writing to the Department Chair within ten (10) Working Days of the date of the Charging Letter. The student’s appeal shall be received by the Department Chair on or before the tenth day. Within the next five (5) Working Days, the Department Chair shall inform the Faculty Member, then refer the matter to the OSC for a hearing by the Undergraduate Academic Integrity Board (“AIB”). The student should be allowed at least ten (10) Working Days to prepare for a hearing, but this period may be waived by the student in writing.
3. Decision Not to Appeal the Charge: If the student does not appeal, the charge of academic dishonesty stands and the Faculty Member may impose the academic sanction specified in the Charging Letter.
   1. Request for Academic Sanction Review: The student may request the academic sanction be reviewed by the Department Chair if the sanction is not in alignment with the sanctions for academic dishonesty described in this policy. The student shall make the request in writing to the Department Chair within ten (10) Working Days from the date of the Charging Letter. The student’s request shall be received by the Department Chair by the tenth day. The Department Chair has five (5) working days to make the decision of whether the academic sanction will stand and if not, impose an academic sanction consistent with this policy and inform the student in writing. The Department Chair’s decision is final. The student does not have access to the grade appeal process for the grade received as a sanction for academic dishonesty.
   2. Acceptance of Academic Sanction: If the student accepts the academic sanctions or does not appeal within the applicable time period, there can be no further appeal and the academic sanction shall be applied.

3. Violations of Academic Standards Policy by Students Not Currently Enrolled in the Course.

The instructor of record or other party who identifies violations of this policy by students not currently enrolled in a course (e.g. a student from a previous semester provides completed work to current student, who submits is as his/her own; or a student completes work for another student) shall write a letter of complaint to the OSC in which the party 1) identifies the student now currently enrolled in the course who is alleged to have violated the policy and 2) provides documentation of the charge.

Disciplinary Sanction: The OSC may impose a disciplinary sanction for a violation of this policy, both in instances when an academic sanction has been imposed and in instances when an academic sanction is not possible because the student was not enrolled in the course in which the violation occurred. Students who wish to appeal a disciplinary sanction may do so through the OSC, in accordance with the procedures stated in Section IV of the Student Code, Student Disciplinary Procedures.

4. Academic Integrity Board Composition

Standing AIB Committee: The AIB shall be a standing committee with twelve (12) faculty (four of whom should be willing to serve as chair), eight (8) undergraduate students and four (4) graduate students. The standing AIB Board will meet on an as-needed basis throughout the year, including when faculty are not on contract. Members of the standing AIB Board will participate in initial training. Selection of Standing AIB Committee:

1. Faculty membership:

   1. Faculty members shall be academic faculty, but do not need to be tenured or on tenure track. Faculty members shall be chosen by the Faculty Senate Executive Board (or its designee) from faculty who have indicated interest in serving. The Faculty Senate Executive Board (or its designee) also shall consider diversity of the committee in terms of academic units, experience on campus and campus committees and shall include representatives from under-represented groups. The Executive Vice President & Provost (or designee) shall select four faculty members from the Standing Committee to serve as chairs for AIB hearings.

   2. Each faculty member will serve a three-year term, with membership staggered, so that only four new members join the committee each year.

2. Undergraduate student membership:
   1. Undergraduate students shall serve on the AIB only for cases involving undergraduate students. Undergraduate students shall be appointed by the OSC from students who have indicated interest in serving.
   2. Undergraduate students shall serve a one-year term on the AIB.
3. Graduate student membership:
   1. Graduate students shall serve on the AIB only for cases involving graduate students. Graduate student members shall be appointed by the Graduate Student Association from graduate students who have indicated interest in serving.
   2. Graduate students shall serve a one-year term on the AIB.
      
      To ensure the impartiality of the AIB, faculty and student members shall be appointed from departments other than those in which the case originated, and in which the student accused of academic dishonesty is majoring.
       
4. Selection of AIB members for a hearing:
   1. For a hearing involving an undergraduate student, two (2) undergraduate students from the Standing AIB Committee shall be appointed by the OSC, and for a hearing involving a graduate student, two (2) graduate students from the Standing AIB Committee shall be appointed by the OSC;
   2. Two academic faculty members from the Standing AIB Committee shall be appointed by the OSC; and
   3. A third academic faculty member, from the list of chairs selected by the Executive Vice President & Provost (or designee) shall be appointed by the OSC to serve as chair of the hearing.

5. Setting the Hearing

1. Hearing Deadline: The AIB shall be empaneled by the OSC. The OSC shall set a hearing date within fifteen (15) Working Days after the matter has been referred to the OSC, to be held as soon as practical. The student and the Faculty Member are each allowed one (1) continuance. Thereafter, the student or Faculty Member may be granted one (1) additional continuance upon a showing of good cause by the requesting party. The Executive Vice President & Provost or designee shall make the determination as to whether the additional continuance will be granted.
2. Multiple Students Involved: In instances where multiple students are involved in joint or concerted act(s) of academic dishonesty, the OSC has discretion to convene one hearing involving all students charged with the act(s) of academic dishonesty. The OSC shall provide written notice to all students informing them that a joint hearing is to be held. Each student charged in that matter has the option to request a separate, individual hearing for the charges against the student. Each student shall have ten (10) Working Days from the date of the written notice of the joint hearing to provide written notification to the OSC that the student wants a hearing separate from the joint hearing.

6. AIB Hearing Procedure

The hearing procedure is as follows:

1. The student will be contacted by the OSC to appear before the AIB for a hearing on the academic dishonesty charge. The hearing shall be closed.
2. The student has the right to be assisted by one (1) advisor, if desired. The advisor serves as a supporter and advisor during the conduct hearing. The student, and not the advisor, is responsible for presenting his or her own information, introducing witnesses, and answering questions throughout the hearing. When a student selects an advisor, the advisor has no right to speak during the hearing. The advisor may be an attorney. If the advisor is an attorney, the Assistant Dean, Student Conduct shall be so notified at least five (5) Working Days before the hearing. The Faculty Member may be accompanied by an advisor or by a university attorney if the student chooses to have an advisor who is an attorney.
3. The student, the Faculty Member and any advisors shall be allowed to attend all portions of the hearing at which information is received, but may not be present during the AIB’s closed sessions to deliberate and render a decision on the charge.
4. The AIB may have an advisor or an attorney at all hearings, regardless of whether the student requests an advisor or attorney.
5. The student and Faculty Member shall provide written notification of witnesses to the Assistant Dean, Student Conduct no later than five (5) Working Days before the hearing. The student and Faculty Member may present relevant written documents, records, or other information for the hearing (hereafter referred to as “evidence”). This evidence shall be provided to the OSC five (5) Working Days before the hearing.
6. The student and Faculty Member have the right to review the witness names identified by each party and the documents provided by each party to the OSC two (2) Working Days prior to the hearing. This review will take place within the OSC during normal working hours under the supervision of the Assistant Dean, Student Conduct or designee. All documents are considered confidential and will not be reproduced or released for review by the student or Faculty Member outside the OSC.
7. If the student, after receiving notice, does not appear at the hearing, the information in support of the Charging Letter shall be presented, considered and acted upon regardless of the student’s absence. If the Faculty Member does not appear at the hearing, the charge(s) of academic dishonesty will be dismissed and the student’s academic record expunged.
8. During the hearing, the chair of the AIB will state the content of the report of alleged academic dishonesty and the specific charges made in the Charging Letter. Charges may not be added for determination at the hearing if they were not stated in the Charging Letter.
9. The Faculty Member will appear before the AIB to present information that supports the charge.
10. The student will appear before the AIB to present information that supports his or her dispute of the charge.
11. The chair of the AIB may call other witnesses who were disclosed by the parties to the OSC within the applicable time period.
12. Information and testimony presented by the Faculty Member and the student shall be relevant to the specific charge(s) of academic dishonesty. The AIB shall strike or exclude any information or testimony that is not relevant to the specific charge(s) of academic dishonesty.
13. The AIB will then meet in closed session to deliberate and render a final decision on the charge. The AIB’s sole responsibility during the deliberations on the charge is to determine whether the student is responsible as charged for academic dishonesty. The AIB’s decision shall be made on the basis of the preponderance of the evidence: whether it is more likely than not that the student committed the academic dishonesty. This decision is made through consensus when possible, and if not possible, then by a simple majority vote of the AIB members.
14. The hearing proceedings and the evidence and testimony presented at the hearing are confidential.
15. The chair of the AIB has five (5) Working Days to inform the OSC of the AIB’s decision, in writing. The OSC shall inform all concerned parties (the student, Faculty Member, department chair) of the AIB’s decision within five (5) Working Days.
16. If the student is found to be responsible as charged:
    1. The Faculty Member may impose the proposed academic sanction. If the sanction is not in alignment with the sanctions for academic dishonesty described in this policy, the student may request the academic sanction be reviewed by the Department Chair. The student has ten (10) Working Days from the receipt of the notification to request this review in writing. The Department Chair has five (5) Working Days to make the decision and if not, impost an academic sanction consistent with this policy and inform the student in writing. The department chair’s decision is final.
    2. After determining that the student is responsible as charged, the AIB shall then consult with the OSC about any past record of academic misconduct for purposes of determining whether to recommend any disciplinary sanctions. The OSC implements disciplinary sanctions.
17. If the AIB finds the student not responsible, no sanctions are imposed, and the academic dishonesty charge is expunged from the student’s record.
    1. The Faculty Member shall change the grade assigned so that the charged academic dishonesty does not factor into the coursework or course grade in any manner.
    2. The Faculty Member has no right to appeal the decision of the AIB.
18. The hearing, except for deliberations, shall be taped or digitally recorded by the AIB Chair. No other taping or digital recording shall be allowed by any person in attendance at the hearing. The AIB Chair also has the right, at his or her discretion, to hire a court reporter, if necessary. The record shall be the property of the University of Nevada, Reno, and shall be maintained with the student’s confidential conduct records within the OSC. Upon request by the student, a written transcript shall be provided within a reasonable time, at the expense of the requesting party. Consistent with applicable law, personally identifiable information may be removed from the transcript.

Subsection E: Academic Dishonesty Procedures for Graduate Students

1. Charging Letter

1. If a graduate student is suspected of academic dishonesty, the instructor of record for that course (hereafter referred to as the “Faculty Member”) shall notify the student by written letter of the academic dishonesty charge within the following time frames:
   1. For theses, dissertations, or professional papers, no later than twenty (20) Working Days after knowledge of the alleged action.
   2. For all coursework, no later than fifteen (15) Working Days after knowledge of the alleged action or submission/presentation of the coursework.
2. This notification letter is hereafter referred to as the “Charging Letter”. The Faculty Member should use the Template Charging Letter provided here. The Charging Letter shall inform the student of all of the following:
   1. The specific charge(s), the documents in support of the charge(s) and the proposed sanction(s);
   2. The Academic Standards Policy to be followed and where it is located;
   3. That the student has the right to appeal the charge of academic dishonesty and if the student decides to appeal the charge, he or she shall notify the Department Chair in writing within ten (10) Working Days from the date of the Charging Letter;
   4. That if the student decides not to appeal the charge, but believes the academic sanction is not in alignment with the sanctions for academic dishonesty described in the course syllabus or Graduate Student Handbook, he or she shall notify the department chair in writing within ten (10) working days from the date of the Charging Letter; and
   5. That if the student appeals the academic dishonesty charge or sanction, the student should continue attending and participating in the class pending the outcome of the appeal and that the student cannot withdraw from the course in question to avoid the charge or sanction.
3. The Charging Letter shall be hand delivered, emailed to the student’s address of record in MyNevada, or mailed to the student within WebCampus. If the Charging Letter is delivered in the prescribed manner, then the Charging Letter is deemed received. A copy of the Charging Letter also shall be sent to the OSC, the director of the student’s graduate program, the Department Chair, and the Graduate School.

2. Student’s Response to Charging Letter

1. Decision Not to Request Department Review: If the student does not request a Department Review (by the Department Chair or program director) of the charge of academic dishonesty within the applicable time period, the Faculty Member may impose the academic sanction.
   1. The student may request the academic sanction to be reviewed by the Department Chair if the sanction is not in alignment with the sanctions for the academic dishonesty described in this policy or the Graduate Student Handbook. The student has ten (10) Working Days from the receipt of the notification to request this review in writing. The Department Chair has five (5) Working Days to make the decision and inform the student in writing. The Department Chair’s decision is final.
2. Request for Department Review: Within ten (10) Working Days of receipt of the Charging Letter, the student may file a request for Department Review of the charge of academic dishonesty with the Department Chair.
   1. If the student is found not responsible for academic dishonesty in the Department Review, any academic sanctions previously imposed are removed, the OSC and Graduate School are notified of the outcome, and the matter is ended.
   2. If the student is found responsible for academic dishonesty in the Department Review, the OSC may impose disciplinary sanctions.
   3. As stated above, if the student does not appeal the outcome of the Department Review, the academic sanctions shall be implemented.
   4. The student may appeal the Department Review and the academic sanction, to the Dean of the Graduate School within ten (10) working days of the receipt of notification regarding the outcome of the Department Review. The appeal shall be in writing.

3. Violations of Academic Standards Policy by Students Not Currently Enrolled in the Course

The instructor of record or other party who identities violations of this policy by students not currently enrolled in a course (e.g. a student from a previous semester provides completed work to current student, who submits it as his/her own; or, a student completes work for another student) shall write a letter of complaint to the OSC in which the party 1) identifies the student not currently enrolled in the course who is alleged to have violated the policy and 2) provides documentation of the charge.

Disciplinary Sanction: In addition to an academic sanction, the OSC may impose a disciplinary sanction. Students who wish to appeal a disciplinary sanction may do so through the OSC, in accordance with the procedures stated in Section IV of the Student Code, Student Disciplinary Procedures.

4. Dean’s Review

1. If the student appeals the Department Chair’s decision from the Department Review, the appeal goes to the Dean of the Graduate School. The Dean of the Graduate School may take any of the following actions:
   1. Resolve the conflict through mediation;
   2. Dismiss the charge;
   3. Uphold the Faculty Member’s or Department Chair’s decision in its entirety;
   4. Impose a lesser sanction; or
   5. Impose a greater sanction.
      
      If the Dean of the Graduate School finds the student responsible for academic dishonesty, the Dean shall inform the OSC. The OSC may impose disciplinary sanctions.
       
2. The Dean of the Graduate School shall notify the student in writing, of the Dean’s decision within ten (10) Working Days of receipt of the appeal. The Dean’s notification to the student shall be hand delivered, emailed to the student’s address of record in MyNevada, or emailed to the student within WebCampus. If the notification is delivered in the proscribed manner, then the notification is deemed received.

5. Appeal of the Dean’s Decision:

1. A student may appeal the Dean’s decision to the Executive Vice President & Provost. This appeal shall be in writing within ten (10) Working Days after the student received the written decision from the Dean. This appeal shall be referred by the Executive Vice President & Provost to the OSC for a hearing in front of the Graduate Academic Integrity Board (“Graduate AIB”).
2. If the student accepts the Dean’s decision and does not appeal within the applicable time period, there can be no further appeal and the academic sanction shall be applied.

6. Graduate AIB Hearing Procedure

1. The hearing procedures for graduate students are the same as for undergraduate students, as stated above.
2. The Graduate AIB shall forward its findings and recommendations to the OSC within five (5) Working Days of the hearing’s conclusion. The OSC forwards the Graduate AIB’s recommendations and any record of the student’s previous academic misconduct to the Executive Vice President & Provost within two (2) Working Days of receiving notification from the Graduate AIB. The Executive Vice President & Provost will review the case including any records of previous academic misconduct provided by the OSC and inform the student and all other concerned parties of the final action taken within ten (10) Working Days of the hearing’s conclusion. The Executive Vice President & Provost’s decision is final.